Uploading Copyright Material for a Virtual Music Event

During pre-covid days, participants took their sheet music or score to their in-person adjudication, either in the form of a music book or a printout from a licensed carrier along with a receipt proving it was purchased.

In a virtual world where anything possible is accomplished online – is.
This brings us to the topic of uploading Scores and Sheet Music as data/material that is protected by law.

We’re talking about files that other people hold the copyright to that will reside on our server: you need to have legal permission and/or license from the copyright holders of these files.

Solarislive Terms

Solarislive provides features for registrants to upload sheet music. Users will agree to our terms during the registration process. Solarislive terms will include the responsibility of the Event Account Organization and a client indemnification section, containing legalities such as the  Client will indemnify, defend and hold harmless Solarislive, from and against all claims, losses, damages, liabilities and expenses (including reasonable attorneys’ fees), arising from Client’s breach of any of Client’s obligations. Please refer to Solarislive terms in its entirety in your account.

We trust you will use our services responsibly.

Your Terms and Due Diligence

It is the responsibility of the Event organization to ensure they are complying with copyright and licensing rules to avoid penalties and legal action.

The Most Essential Step

Update your terms in your Solarislive Account.
You will find this on the Registration>Terms tab.
The terms you include will appear on the checkout page as a link that allows them to read your terms and conditions/waiver you upload before agreeing.

Consider these additional steps:

• Find out what do you need to do in order to be within your legal rights to use copyrighted material in your account.
• Check with legitimate sources on what you are required to do to comply with the legalities of copyright materials
• Ask your associations if they have applicable terminology.

Resources on Licensing

What is a Print License »
Music Publishing Licensing »

Terms and Conditions, Waivers

Terms and conditions are essential for informing participants of your terms and the risks (if applicable) involved in your activities. When written accurately they can also protect you from liability.

Consider including the following:

• Terms of the event
• Copyright agreements
• Yes, I’ve read the rules
• Hold-harmless waiver
• Your Refund policy

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